Google Plus Public Circles

Google Plus continues to grow with over 60 million users after six months and they keep adding new features little by little. One of the most important features that I am hoping to see soon is something called Public Circles. Let me explain why I think this will become important for the future of the social network. Take a look at this PaiChart (Infographic I made).

 

 

Right now, members can publish several different types of posts.

1.  Private Messages. Members can send messages to another individual member (or several at a time). These are like direct messages on Twitter.

2.  Public Stream. All posts sent to the public stream  appears in everyone’s stream that happens to be in any of your circles

3.  Your Circles. You can send messages to one particular circle or several at a time or all of them at once.
This means only the people you’ve added to those circles will see those messages.

4.  Extended Circles. This is a little tricky but basically it means you don’t know who’s going to see your messages
due to the fact that messages will be sent to the circles that belong to the people you’ve added to your circles and so on.

5.  Public Circles (Not here yet). I would love to see public circles because it would allow members to send messages to a particular group
of members curated according to a particular topic. We could use #Hashtags to target the public circles we want to send messages to.
For example, if I post something with the #Photography hashtag then only the members who’ve subscribed to that public circle will see it
and not everyone in your circles.

Why not just stick with regular hashtags then? Well, because the downside to hashtags is that they are always public so everyone in your circles
sees every post you send with hashtags to the public stream which could be annoying to many of them. Being able to isolate where the messages go
could be very useful.

Another benefit to Public Circles is the fact that they would be self-curating as people could add/remove themselves at any time. If you get tired of seeing posts about     photography then you can easily unsubscribe from that public circle. There could be other topics you want to try instead.

As for managing these public circles, that’s something that has to be ironed out. Google could assign moderators to monitor each public circle or the members of public circles could vote for and elect the admins. We should also be allowed to create our own public circles which could be about topic under the sun. They would be like Twitter lists.

I know Google has Sharable Circles where we can curate a circle and then share it with others who can then copy them to their own collection of circles. That’s totally different than public circles because this involves a lot of manual manipulation for each member. We have to add/remove each member to each circle where as a public circle has people adding/removing themselves. Of course we can still maintain our own private circles if we choose to do so.

Basically, public circles would be like the new age hashtag where members can subscribe and unsubscribe any time they want. There would/should be a directory of every Public Circle available for all members too. We should be able to see who’s in each public circle as well. We can choose to join the public circle or create our own based on that public circle like we can do with sharable circles.

What do you think of the idea for Public Circles? Wouldn’t you like to be able to subscribe/unsubscribe to self-curating public circles as well as create your own? This could be invaluable for brands and businesses too.

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PaiChart for G+ Circles

Here’s my infographic which I call a PaiChart.

It’s a work in progress so please excuse the crudeness and any mistakes. I’m trying to learn as much as I can about Google’s new G+ circles and the flow of information and posts. At first glance everything seems simple and easy but as you use the service you learn about its intricacies and some design flaws that will be fixed in time. After all, it is still early field trial beta (though it’s almost 2 months old now and Google has spent over a year working on this).

paisanos g  paichart

In a nutshell, here’s what I believe our options are for publishing posts on G+

Private Posts

Private messages are easy. You send a message just to an individual or group of individuals by adding their names and removing all circles. Easy cheesy.

Circles

Sending a post to a circle or several circles only goes to the people that you have added to those particular circles and no one else.

Your Circles

When you select the circle called Your Circles that means the message will go to ALL of your circles.

Public

Posts here go to all of your circles as well as the incoming circle for all of the people that have added you to their circles but that you have not added to any of your circles yet. Phew, that was a mouthful! But wait, there’s more! Your public posts also go to your Google profile for all the world to see, hence the term, Public.

Extended Circles

Ah, this is where the plot thickens even more. Some people confuse “Your Circles” with this one but that could be a fatal mistake. Here’s why:

Posts to Extended Circles are unlike Your Circles because it goes beyond the scope of the people you’ve curated into your circles of trust. Again, hence the term Extended. So who gets to see these posts? While they are not as public as Public posts, they do appear in many streams of strangers you don’t know because your post is shared with circles of people in your circles and so on. How many levels or circles does that mean? Who the heck knows at this point. I mentioned it could be a fatal mistake because some people will share messages with extended circles thinking only the people they have in their circles will see it, but that is not true. Because of the extra reach this means those posts could be seen by people you don’t want reading them such as your boss, spouse, fringe friend, A-lister, etc. So please be careful. When in doubt, don’t send it out.

Conclusion

Like I said earlier, I could be off here, especially with the public and extended circles parts. Please let me know if you have a handle of this stuff.

Going forward, I truly wish Google would give us public circles which would allow us to share our circles and allow people to join/leave at will as well as public circles that can be managed like public groups where an admin can curate the members (such as for a company with many employees). We also need ability to nest circles within other circles.

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Merge Google Contacts & Calendar with Outlook

Kigoo_final

KiGoo allows you to integrate your Google Calendar and Contacts with Microsoft Outlook. So, if you install KiGoo and add your gmail account to Outlook via IMAP then you will have full Gmail googliciousness inside your Outlook client.

Key Benefits
Manage Exchange and Google Calendars in only one program
Check free/busy availability of all Google Contacts who shared their   information
See, Browse, Update, Email and invite your Google Contacts from   Microsoft Outlook
No synchronization needed
Real Time access
Supports Microsoft Outlook 2007 and MS Outlook 2003

kigoo_googlekigoo_contacts

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Exporting Everything Out of Google Docs

If you’re an avid Google docs user as I am, then you’ll get to the point where you will want to be able to export all of your docs to your local computer. If nothing else as a backup.

Unfortunately, there isn’t a built-in easy way to do this. However, there is a way to do it thanks to Firefox and some greasemonkey scripts! I just gave it a shot and it works like a charm!

Here’s what you need to do:

1. Install Firefox if you’re still stuck in the 1990s (www.firefox.com) Firefox 3

2. Install Greasemonkey

3. Install the GoogleDocs Download Script

4. Install DownTHEMall: Firefox Download Manager

5. Go to Google Docs and select the documents you want to export (to select all documents in a folder/tag remember to click the Select: All option at the bottom of the screen.
googledocs_all

6. Click on the new Download Your Documents menu and select the format you want to use for your documents.

downloadYourDoc

7. Your selects will appear in a new page like this
gdd_all

8. Right-click and select DownloadThemAll. Select the local folder you want to download/export your google docs to in the Save Files in: field. Click Start to download.

googledocs_dta

9. That’s all folks! You’ve just exported all of your Google Docs!

Conclusion
While this method works and isn’t that hideous, Google could make this process a whole lot easier if they got off their rumps and implemented an internal option to do this for us from within Google Docs itself! We also need an auto-sync option that will keep copies synchronized online and offline via Google Gears. Until then, we at least have a way to do this ourselves. Thanks to Peter Shafer for the excellent GoogleDocs Download script!

Enjoy and to quote Nick Burns your company’s computer guy, “uh, you’re welcome!”

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Groups 2.0

Grouply strives to become the Friendfeed of online groups by aggregating all of the different groups you belong to on sites such Yahoo Groups and Google Groups. The concept is excellent because it saves a great deal of time and effort by allowing you to keep up with all of your messages and groups from a single centralized place. See image below.

 

 

The Grouply Smart Digesttm delivers a daily personalized email summarizing new messages across all your groups. It highlights messages of interest and intelligently summarizes message conversations

Centralized Group Calendar

One of the best features is the way Grouply manages all of the different calendars and appointments that you have spread out across your different groups and services.

Global Search

Grouply provides fast, easy-to-use search of messages across all your groups. Quickly refine your results by group, message type, tags (topics), and rating. And you can save your search to create your own custom lists and trigger alerts. You can quickly search, browse, and bookmark messages across all your groups.

 

Final Thoughts

In our ever-increasing volume of data in the information age, an aggregator for groups is an excellent tool to have available to us. Hopefully Grouply will provide support for other group services out there and perhaps for message forums as well.

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What You See Is What You Get

Google has finally added a much needed View Menu to Google docs. You can now view your documents with fixed width and margins much like desktop word processors! This is a step in the right direction for online web applications if they seriously want to challenge traditional desktop applications.

docsview

While this might not seem like a big deal at first glance, it really is more important that it appears. This gives Google docs a much improved look n’ feel that closely resembles Microsoft Word which means improved user acceptance. It will also attract more bloggers to use google docs for posting directly to their blogs. Here’s a screenshot of the publishing options:
pub_google_docs

Final Thoughts:
I applaud Google for adding this and other new features. I look forward to the battle between desktop apps and web apps!

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